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WriteXT eWorkFlow: Pen to Net in 5 seconds for real time collaboration using Handwriting Recognition

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Case Studies shown below: Financial Planners, Mortgage Brokers, Real Estate Forms, Schools, Time Sheet processing,Council Inspection forms, HR Application

WriteXT eWorkFlow is the process of transporting the captured information from hand filled paper forms to a secure web based environment for information exchange and collaboration in real time. The documents are scanned, converted to text and uploaded to a secure server accessed by password to create a Work Flow. From Ink to the Internet in seconds or Pen2Net.com. The process is simple:

•scan the hand written form  using OCR and ICR

•capture the hand filled data using ICR

•convert the data to text output in 5 seconds per form using WriteXT handwring recognition

•upload the converted text to a password protected web server using WriteXT Upload

•share and comment on the information in real time using WriteXT feedback

•interface with company's software programme using any API

•create a WriteXT work flow programme

•manage the document work flow and Information Exchange  using WriteXT feedback

•create a report using WriteXT.mis

Case Studies:

Financial Planning

Current: A leading organisation has 500 financial planners who work across the country from their respective offices. Each planners meets upto 12 clients a day. Each client interview requires upto 25 paper forms to be filled by hand. The form contains personal information, assets, liabilities, life style goals and so on. At the end of each day, the completed forms are given to the secretary to manually type into the company's proprietary software. It can take 30 minutes to process each application.The manually entered data is followed by a set of the hard copy forms, which is couriered containing consent signatures, before the forms can be acted upon by various departments at head office.

Future: Using WriteXT eWorkFlow, the hand filled forms are scanned at the planner's office using lesser skilled staff. Each hand written paper form takes under 5 seconds to convert to text(XML or other format) and instantly uploaded to a secure server. Each department at head office views the relevant files on the server using password protected access. Information exchange is in real time. The department comments and with a click, flicks the commented data back to the server to create a workflow. Fast response time equates to higher revenues for the financial planner

Schools

Current: A group of schools have embarked on digitising student information for information sharing, comparison of student standards and for ease of access to this information by the students and their parents. These include handwritten exam results, attendance records, extra curriculum activities. That data is being manually entered to be published on a secure server.

Future: Using WriteXT engine, each form is scanned in batches, uploaded with one click to a server and accessed by the priveleged parties.

FMCG Sales order processing

Insurance

Current: A leading organisation has to manually data entry 5000 forms a day into their mainframe programme. A form can take upto 5 minutes to enter, if it has numerous fields.This is a time consuming exercise requiring over 25 staff and physical space in a CBD location. The entered data is followed by a set of the hard copy forms, which is couriered containing consent signatures, before the forms can be acted upon by various departments.

Future: Using WriteXT eWorkFlow, the hand filled forms are scanned at a less prestigious location by the organisation's lesser skilled staff. Each hand written paper form takes under 5 seconds to convert to text(XML or other format) and instantly uploaded to a secure server. Each department views the relevant files only on the server using password protected access. Information exchange is in real time. The department comments and with a click, flicks the commented data back to the server . The company saves $700,000 in wages each year plus office and archival space in the CBD location. 5000 forms are processed and available to all departments at record speed.

Mortgage documents work flow

Current: Speed is the key to winning more loans for a Mortgage Lender. Currently upto 15 hand filled forms per customer is manually entered into the Mortgage Brokers Computer and forwarded to the lender. A set of hard copy containing the consent signature is either faxed or couriered before the lender can check the forms. This manual data entry deprives the broker from Selling time and slows the Lender's processing time. The Broker or his assistant spends 30 minutes to manually enter each customer's application.

Future: Using WriteXT eWorkFlow, each hand written form is scanned in batches by an offfice junior. The engine automatically recognises each form against the computer held form template. All 15 forms are converted to text, the consent signature captured and flicked to the lenders office server in 2 minutes. The uploaded forms are accessed by the relevant departments, commented upon and returned to the Broker with an answer in record time.

Health Application

Human Resources Pre Screening   Screen shots    Screen Shots (Pdf)

Current: A Pre screen specialist is engaged by major corporation's HR departments to screen short listed candidates.The applicants CVs need to be verified by various organisations and departments. Currently the hand completed application forms are couriered to the Pre Screening agent who then forwards the relevant information to the probity checkers. The time and cost is high - the HR department requires quick feedback in case the candidate seeks employment else where. Speed is the key to employing the best candidates.

Future: Using WriteXT eWorkFlow, the Applicants forms are scanned and converted to text by the HR Department's secretarial pool. This captured data including the vital consent signature is uploaded to the Pre Screening Agents secure server in seconds.The Agent then invites selected departments( Police, University of graduation, previous empoyers) to the secure server (website) and with a password the relevant files are accessed by the relevant probity checkers. Their comments are made and flicked back to the Pre Screening Agent in seconds. Those who failed to repond appears on the unconfirmed comments and can be followed up for action.The data is collected and a distilled report uploaded back on the server for the HR Manager with the probity check results.

Local Government Inspection processing

Current: Each Council Inspector fills up numerous Inspection reports while out on the field. Upon returning to the office hours are spent entering the hand written data to the Councils data base.

Future: Each form is scanned and uploaded to the data base in 10 seconds.

Real Estate Listing Work flows

Current: Real Estate agents visit sellers of properties and landlord's rental properties and fill in copius amounts of data into a paper form. Upon returning to the office, the forms are given to the secretary to type into the data base so that information is shared between other sales staff and the group of offices. Due to other time interruptions, the forms may take a day before being processed.

Future: The agent returns to the office, scans the form and with one click enters the data into the data base. The information is quickly matched against buyers on its books and shared by their other offices. The Property Manager scans and outputs the information to a Word style document for an instant report.

Non English ICR. Please contact us for a Handwriting recognition software to be developed in other languages

Time sheet processing

Current: A leading construction and maintenence organisation with 13,000 employees bills its clients based on actual time spent on each project each week. The time sheets are faxed from remote locations and manually typed into the accounting package. Occassionally the time sheets are not processed fast enough hence delaying invoices by upto a week.

Future: The hand filled time sheets are faxed  to the head office. The sheets are fed into a batch scanner, converted to text and interfaces with the accounting package. Each time sheet requires under 5 seconds to process, the staff are paid faster and invoices billed on time.

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